Running a business requires you to know or learn a lot of things that you might not expect. Business owners wear a lot of hats, and being able to keep them organized is key. Here are five organizational skills you should work on, to help make your business more efficient.
No one enjoys working with people who can’t seem to finish a task in the time they said they would, or who always arrive late to a meeting. Time management is one of the most important skills that you can pick up as a business owner because your use of time is so important. Time management is a struggle for a lot of people, especially those who are overbooked or overworked. It’s common to find it difficult to be consistent with:
- Setting an accurate amount of time in which to complete a task
- Transitioning to another task quickly
- Ending the workday and closing the workspace
- Getting to meetings or the job site on time
- Identify the problems that you have and make a plan to address these issues. It may take months to see real improvement.
If you are the kind of person who struggles to balance a lot of things at the same time, a good calendar is going to be paramount. But in order for your calendar to save you from missing consultations or overcommitting yourself, you need to know how to use it. Book out time for work and meetings with stakeholders. Don’t set your hours based on the time you’d hope to spend. Instead, look back on experiences you’ve had in the past and devote the amount of time that they usually take. Use an app that allows you to collaborate with other members of your team so that they know when you are available.
Being organized isn’t just a state of mind. Your workspace can make even the most organized person slower and less efficient. If you have to walk from one side of the workspace to the other several times just to complete one task, you’re going to end up wasting more time than you need to. Instead, try to design the workspace for each task to prioritize efficiency. For example, you might choose to keep tools for one specific task near that part of the site. You may opt to do the same for some of your inventory or supplies. Cutting down on the time that people have to invest just to get started on a task can lower the time commitment of each project.
Any business owner worries about the possibility that they may have to find a document that they have misplaced. Record-keeping is one of the most important organizational skills, and it may literally save your business at times. Develop a method for keeping records that allows you to get to things like invoices or contracts in a very short period of time. If you keep most of your records in a digital format, make sure that everyone on your team knows how to use it. It won’t help if your system is arbitrary and confusing to someone else who works for you.
Once you have more work than you can reasonably manage, you’re going to need to learn how to delegate. Delegation isn’t just a matter of handing a task to someone who happens to be nearby. You have to invest the time to determine which tasks each person can reasonably manage, without requiring constant support from you. Even if it seems like delegation is more trouble than it’s worth, it is an important thing to work on as you build your construction team. The more your employees get used to your delegation, the easier they will be able to do the work.
Staying organized as a contractor is an important part of building a successful business. So is getting your contractor license. To learn more about getting ready for the contractor licensing exam, visit CSLS today!